Each May, elections are held for the four positions on the MBPA Executive Committee. Details on the roles as specified in the bylaws are posted below (for the full bylaws, see here). Individuals intending to run for a position on the executive committee should contact the current President, Pam Ten Eyck, by sending an email to email@example.com. More details will be shared at the April MBPA meeting.
Article V – Executive Committee
5.1 The Executive Committee shall consist of the elected officers of MBPA.
5.2 The affairs, activities and operation of MBPA shall be managed by the Executive Committee who shall transact necessary business during intervals between membership meetings as may be referred to it by the membership or these bylaws.
5.3 The Executive Committee may meet to prepare for membership meetings and to conduct the affairs of the MBPA.
5.4 A quorum of the Executive Committee shall consist of a majority of the officers. An officer may participate in such meetings by telephone or other electronic means.
5.5 Officers shall serve without compensation with the exception that expenses incurred in connection with the organization’s business are allowed to be reimbursed with proper documentation and approval.
Article VI – Officers and their Election
6.The elected officers shall include one president, one vice-president, one secretary and one treasurer.
6.2 Any voting member may nominate themselves or another voting Member to be an officer. Only those who have consented to serve shall be eligible for nomination. Officers shall be elected at the May meeting by voting Members present. Incoming officers shall assume official duties at the beginning of each fiscal year, which is July 1st. Between the May meeting and July 1st, members of the outgoing Executive Committee shall train and guide in the transition of the incoming Executive Committee. The MBPA Bylaws shall be signed by the incoming officers and uploaded to the MBPA website prior to July 1st of each year.
6.3 Officers shall serve a term of one year. Officers may be elected for up to two consecutive terms in the same office. Notwithstanding the foregoing, an officer may retain his or her position after a second term for the purposes of training a successor, for as long as is necessary to complete such training. A vacancy occurring in any office shall be filled until the next membership meeting by a person elected by a majority vote of the remaining members of the Executive Committee. At the first membership meeting after such appointment, the membership shall vote to confirm the appointment. In the event the appointment is not confirmed, the officer will be replaced following the nominating and election process.
Article VII – Duties of Officers
7.1 The president shall be a member of the Executive Committee and the principal executive officer of the organization and, in general, direct and supervise all activities of MBPA. The President shall represent MBPA at all special events and functions including, but not limited to Grant and Award receptions. The president shall select and appoint the chairpersons of all standing committees as defined in 7.6, members to head special projects and liaisons to bands and color guards. The president shall be an ex officio member of all committees. The President shall review all financial expenditures and receivables each month in accordance with the Liability Insurance Policy.
7.2 The vice-president shall be a member of the Executive Committee and, in the absence of the president, shall perform the duties of the president. The vice-president shall perform other duties as may be assigned by the President or Executive Committee. Vice President shall direct and supervise all MBPA fundraising activities and sponsorships, excluding such activities taking place at Gillette Stadium.
7.3 The secretary shall be a member of the Executive Committee. The secretary shall keep the minutes of membership meetings. Minutes shall be uploaded to the MBPA webpage within five (5) business days of each monthly meeting. The secretary shall coordinate weekly communication updates to the Members. The secretary shall collaborate with the webmaster to ensure the MBPA website remains accurate and timely. The secretary will perform all duties incident to the office and such other duties as may be assigned by the President or Executive Committee.
7.4 The treasurer shall be a member of the Executive Committee. The treasurer shall have charge of and be responsible for all funds including student accounts of MBPA in accordance with the organization’s policies. The treasurer shall present a written financial report, prepared in accordance with the Organization’s policies, at each membership meeting (no more than monthly) or at other times as requested by the Executive Committee. The treasurer shall also be responsible for the timely preparation of (or for retaining an appropriate person to prepare) all required tax and informational filings required by all jurisdictions. 7.5 When an elected officer or appointed person fails to attend two consecutive meetings or fails to perform their duties without adequate reason for a period of 45 days, the Executive Committee may remove that person by a majority vote and declare that position vacant. Any member of the Executive Committee that does not perform their duties or conduct themselves consistent with the core values of the organization may be removed by a majority vote of the Executive Committee. Any vacancy shall be filled according to section 6.3.