2026 MAY MEETING MINUTES

Uncategorized, Meeting Minutes Comments Off on 2026 MAY MEETING MINUTES

Minutes

MPBA Monthly Meeting

May 11, 2026 @ 6:30pm

Present: Frani Spivak, Sara Tomase, Jeff Kobs, Kevin Sitler, Ed Schwehm, Gary Troilo, Lindsay Hawes, Katherine Chaloupka, Teri Fleming, Brenda Sansonee, Kate DeLima, Stephanie Kierys, Debby McMaster, Rick McMaster, Jennifer Mulcahy, Theresa Freeman, Guy Tomase, Betsy Roche, Neil McGee, Suzanne McGee

  1. Director Updates
  • Justin not present; Spring concert was successful 
  1. Financials
    1. Invoices – Banquet (good financial standings)
  • ~54k in the bank, all accounts are static except checking
  • Spent $38k since last meeting due to Dayton, which we also brought in $18k in for
  • $4k deposited for golf tournament
  • $3200 in invoices; reminder that accounts need to be in good standing to attend the banquet; financial aid is available if needed and confidential 
  • We are done spending for now except for the banquet and we should have ~$5-6k profit after that from upcoming Gillette events
  • Senior parents with leftover money in their accounts can choose to donate it to specific underclassmen in they wish to
  1. Scholarships
    1. Scholarship night 6/4 @ 7:00pm (2 committee members needed for presentation)
  • Thank you to the committee; Deb and Laurie will be attending scholarship night to present the awards
  • Jeff will get the certificates and checks to them before 6/4 
  1. Golf Tournament
  • We are ready to go for Thursday; Gary met with Easton Country Club last week
  • Betsy will provide a cash box and Jeff will bring cash to have on hand
  • Raffles will be both cash and Venmo
  • There will be a putting contest; Gary to send an email to attendees with the rules
  • Rain is predicted all day; as long as the course is open they will play
  • Thank you to Brenda for making the signs
  • We have a total of 51 golfers
  1. Fundraising
    1. New Calendar Idea for next year
  • Instead of procuring and raffling off a prize for each day, we would sell “days” on the calendar that will correspond to the number of entries you get in the raffle (e.g. “buy” Nov. 3rd, pay $3 and get 3 entries; “buy” Nov. 27th, pay $27 and get 27 entries, etc.) There would be 1 winner who would get $1000 prize
  • Question on how we will collect entries/keep track of the people who enter
  1. Gillette
    1. Please sign up just as soon as you know you are able
  • Guy reports Gillette has been slow for now but will be picking up soon with the World Cup games
  • The first FIFA game is 6/13; we cannot have late sign ups as credentialing needs to goes to a 3rd party and everyone who plans on working FIFA games must be credentialled well in advance
  • If you are credentialled already you can sign up last-minute; the issue is we don’t know who has been credentialled
  • If you don’t hear back from them you’ve been approved but you could get a rejection email (bad photo, etc.)
  • We’ll have new uniforms; no logos can be shown at all
  • Concert season is at the end of the summer, with football games following (which will be added to SUG as soon as we know the dates) 
  • Katherine added that we need sign-ups leading up to FIFA (Revs and Legacy games) so we are in good standing with Gillette 
  1. Board / Gillette Positions
    1. Slate for Board Positions – Vote to take place on June 10th @ 6:30pm
      1. President:  Katherine Lankering-Chaloupka
      2. Vice President:  Jenn Mulcahy
      3. Secretary:  Debbie McMaster
      4. Treasurer:  Jeff Kobs
  1. List of Non-Voting positions
    1. Grant Coordinator:  Theresa Freeman
    2. Fundraiser Coordinator:  Brenda Sansone
    3. Web Content:  Lindsay Hawes
    4. Gillette Coordinators:  Laurie Roberts / 
    5. Treasurer in Training:  Kate deLima (6th grade parent)
    6. QMS Liaison:  Laura Codina (7th grade parent)
    7. Truck Driver – Fall:  Chris Pellegrine
    8. Still needed:  Color Guard Truck Coordinator
  • Date correction: next meeting is on June 11th
  • Motion to accept the slate as-is: Terri Fleming; second: Kevin Sitler; All in favor/unanimous
  • Theresa Freeman reports Bob will take on the other Gillette Coordinator position
  • Jenn Mulcahy will be the Color Guard Truck Coordinator 
  • Frani reports April Connolly is willing to help in any capacity as well 
  • Discussion on finding a new photographer for next season, possibly a student photographer
  1. Banquet – Tuesday June 9th 5:30pm, Lake Pearl
    1. Please make sure you RSVP by 5/19
    2. Please make payment no later than 6/2
    3. Evening will start @ 5:30 for pictures and socializing / Dinner will start promptly at 6:15pm
  • Invoices will be sent out after the 19th once we have all the RSVPs; student credits will be auto-deducted from students’ tickets 
  • Tickets are $45; senior tickets are covered by the MBPA
  • Jenn Mulcahy would like to donate cupcakes to the banquet; Frani will call to see if we are allowed to bring in outside food

NEXT MEETING June 11th @ 6:30PM

Meeting adjourned @ 7:27