2024 August Meeting Minutes

MBPA Monthly Meeting Minutes
August 12, 2024 @ 8:00pm

BEFORE THE MEETING STARTS- If you are interested in volunteering in any
capacity, you MUST fill out a CORI. Even if you filled one out last year. They need to be filled out on an annual basis.
Meeting started at 8:09pm. Adjourned at 8:53pm.

1. Welcome / Introductions
   a. Congrats to the students completing the first day of Band Camp. The first two days are the hardest! By day three, it gets easier! Great job to the students. You will adjust in a week!
   b. Marching Band: Tuesday and Thursdays 6pm-9pm; Saturdays from 10am-4pm (bring lunch); halfway through September-
2. competitive mode- rehears in the am, then spend most of the day at the location of the competition; Friday Football Games
3. (select Fridays)- Calendar was sent out to all families a week
4. ago and students can access it in the Google Classroom
5. c. Mostly local competitions (Amherst is the furthest away)
6. d. Football Games- Mostly Friday, arrive at 5:30-6:00, usually over
7. by 9:00 (will text through the Remind App to give accurate times
8. to pick up students)
9. e. Remind App- Text this message: @2024mhsm to 81010 (Will be
10. sent out via email tomorrow, 8/13
11. f. Uniform Sizing has started; got through a lot today. Will
12. continue tomorrow. Thank you to the volunteers!
13. g. Band Camp ends with a preview of the show on Saturday.
14. Come at 6:00pm for a preview and celebrate with a pizza/picnic.
15. Families must RSVP by tonight, 8/12/24 for final numbers for
16. ordering pizza. All items are accounted for, just need to RSVP.

h. At the end of the competitive season, we attend MetLife Stadium for a final competition. Go to NY as a fun day, then compete on a national stage from bands across the country. USBands is a circuit we compete in. We will head down Friday, compete in Saturday, come home, then have the NESBA finals on Sunday. (Same schedule as last year) This is an additional cost field tip. We need to pay for this trip. Last year, it was $300 per student. Uniform costs are around $60 per student, on average/max per student. Uniform costs will be invoiced out to each family in accordance to what the student needs. MetLife invoice will come through MBPA as well. Need 6 chaperones for MetLife. 6 volunteers preferred, for MetLife and for each Football Game and Shows. First come first served for chaperones for MetLife. Email Justin DeJoy. Need to have a CORI.
i. MBPA reviewed with the audience; Gillette Coordinators, Scholarship Committee, etc. Looking for more families to get involved!
j. Frani welcomed the crowd and introduced herself and the board of directors (Sara Tomasse, Deb Stratton, Betsy Roche)

2. Dinner at end of band camp
   a. Sign Up Genius- all items have been filled in terms of volunteers
   bringing food. PLEASE RSVP TONIGHT.
3. Email Collections
   a. All emails will be collected by MBPA from Mr. DeJoy- Trying to
   get everyone’s email addresses. From Mr. DeJoy’s roster, we will
   get everyone’s email. If you don’t want MBPA to have your
   email, you need to opt-out.
   b. In order to opt out – form should be completed & returned to
   Mr. DeJoy. (It is helpful to get information from MBPA along
   with Mr. DeJoy.)
4. CORI Forms

a. Anyone helping, in any capacity, needs a CORI completed-
Addressed in the beginning of the meeting.

b. Need one every year (unless you work in the school system here
in Mansfield). Can be submitted at any point during the year,
but it is easier to do it in one big bundle.

5. Helping at competitions- Gives you a chance to “go through the
   motions with your student!” Help with EVERYTHING, in the excitement
   with your student! Asking families to volunteer at least once. A sign
   up is sent out before each competition. It is okay if you have never
   done it! Students boss volunteers around! 😉 And you get into the
   competition for free.
   a. Field
   b. Props- We will have props and instruments we need help with
   for the competitions.
   c. Truck Drivers- Always looking for additional Truck Drivers. We
   drive a 29-foot truck. You do not need a specific special
   license- if you are comfortable driving a truck, we are always
   looking for additional help! (Thank you to our current truck
   drivers!)
   d. Chaperones
6. Shoe Swap- We have an excel spreadsheet of shoes that have been
   donated and if your child needs a pair of shoes that have been
   donated, you can claim them. Document to be sent out in the next
   week or so.
7. Uniforms and hemming- WE NEED HELP! No skill needed! We need
   people to help us- It doesn’t have to be perfect, we have about 50
   uniforms that need alterations. DO NOT need a sewing machine! If
   everyone took 5-6 uniforms, we could get the job done! PLEASE
   reach out if you are able to assist.
8. Financials – Debbie
   a. Financial Aid- Financial Aid is available and CONFIDENTIAL.
   Please, reach out if you need help. Gillette reviewed with the
   audience; credits used towards uniforms, trips, etc. Build up the
   credits now!
   b. Financial updates will be given at MBPA Parents meetings. Full
   treasurers report at every Band Parent Meeting.

c. Invoicing for shoes/shirt/gloves- Everything is digital, can
reach out to Deb if you have individual questions
d. Credits
i. How you get them-reviewed
ii. How you use them- reviewed

9. Fundraisers – Sara
   a. Can Drive- Ongoing! We had one around Fourth of July, but
   can always bring them to Mansfield Redemption Center and
   say they are for Mansfield Band Parents. If you are bringing
   bottles, the bottles have to be in a box or in their original
   container.
   b. Dining for Dollars- Will be done on a monthly basis. Mr.
   Graham is in charge of organizing this for us. A code may need
   to be given, or you need to say it is for MBPA.
   c. Calendar- Will be held in October for the month of November.
   Will be picking winners each day. Looking for raffle
   solicitations for the prizes for the calendar. Looking for 30
   prizes to give out for the entirety of the month.
   d. Climb For Cleopatra- Matches with the theme of the show-to
   raise money for the band.
10. Gillette – Guy / Katherine- Nothing with this program would happen
    without Gillette. We do need help. Students get credits, but what
    makes it worthwhile is what it brings to the program. We get $100 for
    each volunteer we bring to each event. $25 of that goes to the family.
    Some events are worth more. We raise money by bringing volunteers.
    We are getting into Football games. All games are Sunday at 1:00. We
    will train all volunteers; we can coordinate rides and transportation;
    currently 12 families are doing 60% of the work. About $22,000-$25,000
    comes from Gillette. This is our MAIN fundraiser and we need the
    help. Sunday football games are pretty easy. 100% of tips come back
    to MBPA.
    a. Check in at Gillette is changing. Registration process has
    changed- you now need to input demographic information and
    submit a picture per order of the NFL.
11. Next Meeting September 12th @ 6:00pm (going forward will be the 1st
    Thursday of the month)
12. Official locker sign outs will be done later, just claim a locker for the
    week in the meantime.
13. We always leave things cleaner than we arrived, Students- Please
    clean up after yourselves and clean up items you see lying around.
14. Usually start and end rehearsals at the posted times. Arrive so you
    are ready to start playing at 6pm. We play our last note at 9pm.
    Arrive ten minutes early, and pick up ten minutes after 9.

Attendance:
Sharyl Carrigan
Lizz Carrigan
Lindsay Hawes
Katherine Chaloupka
Rick Castillo
Kristen Castillo
April Connolly
Joe Connolly
Anijuri Das
Nitin Patel
L.S.
Carlos Gomez
Melissa Payne
John Payne
Nancy LeBlanc
Ted Ten Eyck
Mae Dulig
Rachel Tolentino
Matthew Graham
Heide Finsen-Scire
Joel Katon
Jennifer Katon
Laurie Hubbard
Leah Kobs
David Baldini
Meghan Hunt
Tim Hunt
Kasey Phillips
Chris Phillips
Allison Brandolo
Ashley Moon Shahood
Cilla

Brendan Potter
Frani Spivak
Deb Stratton
Sara Tomase
Betsy Roche
Kevin Sitler
Teri Fleming
Tim Fleming
Ben Spera
Jen Winrow
John Gallagher
Rachael Gallagher
Melissa Roulleau
Brenda Sansone
Jennifer Mulcahy
Kerrie Schlager
Christiane Daaboul
Jennifer Fleischmann
Alycia Dancey
Karen Gillogly
Theresa Freeman
Bob Freeman
Anisha Fathimas
Shannon Carneiro
Laurie Roberts
Gregg Spivak