September 2023 Meeting Minutes

Meeting Minutes Comments Off on September 2023 Meeting Minutes

Mansfield Band Parents Association

Monthly Meeting Minutes – Thursday, September 14, 2023

Attendees: Frani Spivak, Ted Ten Eyck, Sara Tomase, Justin DeJoy, Kevin Sitler, Guy Tomase, Kristen Castillo, Rick Castillo, Jen Winrow, Katherine Chaloupka, Matthew O’Neill, Vicki Bailey, Brenda Sansone, Kirsten Murawski, Steve Murawski, Jennifer Katon, Matthew Graham, Debby McMaster, Rick McMaster, Maggie Cordero Silva, Shannon Carneiro, Gregg Spivak, David Baldini, Kerrie Schlager

MBPA Board Introductions

Treasurer Report – Ted Ten Eyck

  • Account Balances as of 8/31: Checking $24,129.83; Money Market $10,956.02; Student Credits $12,196.15; Financial Aid $9,141.20; QMS Account $1,366.16 for a total of $57,789.36 which is approximately $7800 lower than this time last year
    • New account created for QMS
    • Gillette is not offering the stipends they offered last year which accounts for the difference this year

Director Update – Justin DeJoy

  • The marching band is down 9 members this year and about the same numbers for the concert band
  • The numbers are looking good for the following years with students coming from QMS
  • There will be no Dayton trip for winter percussion this year, just the Disney trip during April vacation
  • The budget is a little lower this year since there aren’t the same expenses

Budget Review – Ted Ten Eyck

  • Budget was distributed and voted on.
    • Marching Band Total: $27,356.28
    • Color Guard Total: $9,585.00
    • Percussion Total: $17,550.00
    • Grand Total: $58,004.12
  • The budget is lower this year to account for no Big E trip expenses as well as no equipment expenses like we had last year. 
  • There will also be no Dayton trip this year and just one banquet for all students 
  • MBPA is contributing costs for MetLife
  • MBPA has budgeted for a new parade banner 
  • Frani Spivak requested a motion to approve the budget with Steve Murawski offering the first motion and Matt Graham the second. 
  • All present voted in favor and the budget passed unanimously

Gillette Update – Frani Spivak

  • Both Gillette coordinators are looking to step down and we’re looking for 2 new co-coordinators
    • Co-Coordinators work with Gillette, manage our contract with them and the events we participate in as well as recruit for events
  • Also looking for more Stand and Kitchen managers which will alleviate having the coordinators from having to step in all the time
    • Stand and Kitchen managers must be serve-safe certified 
  • Quick review of Gillette events and how they work 

Fundraising – Frani Spivak

  • We’ll be doing the Calendar fundraiser again this year
  • We’re looking for people who can get donations for the calendar, if interested members should send an email to vicepresident@mansfieldbandparents.org 
  • Calendars will be $10 each, with $5 going directly to the student in the form of credits and $5 going into the general MBPA fund
  • Calendars will be sold between 10/16 and 10/27 and there will be raffles each day of November
  • Donations will need to be gathered by 10/6, calendars will be put together by 10/9 and raffles will start on 11/1

Uniforms – Frani Spivak

  • MBPA is considering adding a $25 uniform charge to help us at the end of the season ensure the uniforms are cleaned and pressed for next season
  • Anyone able to assist with alterations (no sewing machines required, basting stitch only) should reach out to the board
  • Katherine Chaloupka is possibly interested in helping with alterations for next year
  • Reminder to label all pieces of the uniform and that they are machine washable (cold water, inside out, hang to dry)

Additional Business – Frani Spivak

  • Grant Coordinator: We’re looking for a grant coordinator; interested people should reach out to the board 
  • Volunteering SUG: There will be a forthcoming Sign Up Genius for volunteering at games and competitions for help in moving props from the school or truck to the field. If you volunteer at a competition, you’ll get a wristband so you won’t need to pay the entrance fee
  • West Side Benevolent: Huge thank you to them for backfilling our financial aid and for being a willing partner with us going forward
  • Disney: We will get the word out on when/how credits can be applied to the Disney payments. 

Meeting adjourned, next meeting will be 10/5 at 6:00pm; it was noted that meetings are generally the first Thursday of the month at 6pm

Adjourned @ 7:00pm