Gillette – Learn how it all works

 

Volunteers needed! How it all works

(Please use the form at the bottom of this page if you have any questions at all about yourself or your student volunteering for stadium events)

gillettecrew2016

Mansfield Band Parent volunteers and older students serve up smiles along with food and refreshments at Gillette Stadium

 You can make a huge contribution by joining us to staff our concession stand at Gillette Stadium. Gillette has become the primary funding engine for Band, Percussion, and Colorguard extra-curricula programs, accounting for over 75% of the funds MBPA raises annually, and we count on our members to be there for Patriots games, Revolution games, Concerts, and other special events as scheduled.  We love to see new faces and appreciate students, parents, family and friends that join us in this effort.  For 2016, we anticipate staffing 30+ events, typically with 12-15 volunteers for each.  Our 2016 contract guarantees MBPA a minimum of $100/volunteer shift and in 2015, the group earned an average of about $125 per shift across all events.  Multiply that by 30 events and 12 volunteers per event, and you can appreciate why Gillette is such a critical fundraiser for our students’ programs!

Student Accounts and Gillette:

You contribution of time is about much more than student credits – it’s about funding the program as a whole and every band parent is automatically a voting member that is welcome to participate in the process by which MBPA allocates these funds at the request of the MHS music director.  As a tax exempt 501(c)(3) organization, the IRS places restrictions on booster clubs like MBPA relating to the crediting of any funds raised to the benefit of individual group members.  While a donation of your valuable time benefits all our programs, we also like to recognize the donation of a volunteer’s time by saying “thank you”, and we do this by crediting a portion of the group’s earnings to individual student accounts.

Students and family members who work at Gillette Stadium receive a standard contribution of $25 per volunteer per event worked credited into the student’s account, so if a student and parent jointly work an event, $50 is credited to that student’s account ($25 X 2).  This is one way for families to defray the cost of uniforms, equipment, and trips.  On an as needed basis, MBPA votes to credit a higher contribution for individual events that are historically a challenge to staff – e.g. a Monday night Patriots game that ends late on a weeknight.

Volunteering at Gillette – How it works:

Q&A from MBPA Gillette coordinators, for newbies working Gillette for the first time:

Basic info for volunteering at Gillette

  1. We use Sign-Up Genius for online registration for each event
  2. We carpool from Mansfield High School about 3½ hours before the event begins.  Those who are arriving from someplace other than Mansfield can meet us at the Stadium and late arrivals are usually just fine.
  3. We check-in at the employee entrance and head to our booth – typically Backyard Barbeque 140..
  4. We begin by doing a beginning inventory of all items such as cups, candy, hot dogs, etc.
  5. We typically serve pre-made entrees by the central commissary, and perform our food “prep” like pre-wrapping sandwich buns, filling popcorn, and warming up our equipment.
  6. We open the booth for business around the time the Gillette patron gates open, typically 1.5 to 2 hours before the event starts.
  7. At the conclusion of the event, we count our ending inventory, clean the concession stand, and reconcile our inventory and sales with Gillette management.
  8. We’ve gotten very efficient at getting our volunteers out of the booth and headed home after each event – cleanup and inventory typically takes about 45 minutes and we send most volunteers home within an hour, with only the group lead a/o inventory manager sticking around a bit longer to tie out numbers with Gillette.

Dress code:

  • Gillette provides an apron, collared short sleeve shirt, and a visor.  
  • You must wear khaki pants or shorts and sneakers. Traditionally, you may wear a Pats or Revs jersey and your own Pats or Revs baseball style cap if you’d prefer that over the Gillette shirt and visor.
  • No jewelry on hands or wrists other than a wedding band.  Watches must be removed during the event, but you may attach it to your belt or apron at your discretion.
  • You must wear plastic food service gloves that are provided.
  • Bring your ID but leave your backpacks and pocketbooks at home  Only Gillette approved “clear totes” or a clear 1 gallon plastic ziploc bag will be allowed in the stadium.
  • We always are in the booth together.

Ready?! sign up now!  Not sure? Have questions?  Ask below: